How to Plan Out Your Freelance Website Content In Under an Hour
By Rebecca Matter

You need a website.

Whether you’re just starting out or have a steady stream of clients … there’s no way around it.

But, I understand how easy that project can slip to the back burner.

Heck, I’ve had my website on my to-do list for over a year now.

It’s one of those projects “you’ll get to once <fill in your excuse here>.”

But, how good would it feel to actually check that goal off your 2009 list?

Well, today I’m going to show you how to plan out all the content for your new site … in under an hour.

Now, what we end up with may not be the final plan. But, it will be good enough to get you motivated to finish the job, so you can focus on what you do best — writing.

In fact, if you participate while you read today’s article, you could actually have your website up by the time you ring in 2010.

Ready? Grab a piece of paper and a pencil and let’s get down to business.

First tell me … what do YOU like?

First things first when writing your own website.

You need some inspiration, as well as a feel for what others are doing.

So before you get started writing, surf the web and find examples of other freelancer websites that you like.

Think of these sample websites as your swipe file.

Once you’ve identified 3-5 websites that you like, write down the types of content you find on each site.

Note their navigation, and any other pages they drive you to from the homepage. Also, keep a record of any color schemes or logos that you like — it will give you a head start when you plan out how your own website will look.

Next, brainstorm your main categories …

There are various ways you can document your ideas in this phase, but I prefer using a mindmap to organize my content.

[Tip: If you’re not familiar with mindmaps, read an article I wrote earlier this year so that you’re on the same page, and then come back.]

Now you can use mindmapping software if you have it, but often times for projects like this I find it just as easy to map out my ideas on a blank piece of paper.

In the middle of the paper, write down the word “website” and draw a big circle around it.

And then around that circle, start jotting down all of the content you could possibly include on your website.

I’m talking about every detail that would make you stand out to a potential client. Experience, strengths, benefits of working with you … anything that sells you.

Don’t worry about editing at this stage, or feeling that something isn’t strong enough. The purpose here is to get it all down on paper without any judgment.

Every time you write down a type of content, draw a circle around it.

So, for example, write down About Me. And then circle it.

Write FAQs, and circle it. Samples, circle it.

Some other circles you may write down include:

Articles
Clients
Testimonials
Speaking, training, or anything outside of copywriting
Various niches
Specialties

Maybe you’ve just taken Jay White’s Autoresponder Apprentice Program.

Or, you’ve specialized in SEO after taking Heather Lloyd-Martin’s SEO Copywriting Success.

Write all of that training down, too.

What you’ll end up with is a complete outline of all the categories of content you could potentially include on your website.

Here’s a sample mindmap up to this point:

At this point you’ve actually come pretty far in developing your own website.

Not that scary, right?

What if you don’t have any samples?

Or, what if you don’t have testimonials … or past clients … or any published articles?

Don’t worry about what you don’t have. Instead, focus on what you DO have.

Potential clients understand when you’re just starting out. And, there are many ways you can still show them that you know what you’re talking about.

For example, you can create writing samples by re-writing a landing page, setting up a mock PPC campaign for a real company, or writing a series of emails up-selling a free subscriber to a product.

Another option is to focus on your experience or background instead.

Let’s say you want to write for the green market. Instead of having a samples page, maybe you’ll have a Working Green page. And, on that page you talk all about how your office is totally green — you recycle everything possible, your office runs on wind power, and you’re completely paper-free.

See? Just focus on what you bring to the table.

Now you’re going to break it down …

Once you’ve exhausted all the main categories of content that you could include, I want you to think about each circle as if it’s a page of web copy you’re going to have to write.

So next to each one, write a short list of copy you could include.

For example …

About Me:

Past work experience
Hobbies
Training

Samples:

Vitamin assignment
Spec for a supplement company
Local yoga studio website
Friend’s SEO project

Now, what you have is a framework of all the content you could potentially have on your website.

Everyone’s mindmap will look different at this point. There is no right or wrong, so don’t worry about comparing or having it evaluated.

Time to organize …

You most likely have a lot of different content on your mindmap. So, your job at this point is to organize it into six or so categories that are the strongest.

Remember, your website tells the client why she should hire you as her web writer. So evaluate each category on whether or not it’s strong enough to get that job done. Don’t worry if you end up missing a type of content “every other web writer has on their website.”

You want content that sells YOU!

So step back and analyze your categories. Which are the strongest? Draw a square around those circles.

Which are the weakest categories at this point in your career? Draw a triangle around those circles.

You may find that two categories seem weak by themselves, but when combined become strong. Or, you may find that two categories — for example, your About Me and FAQ pages — are very similar and should be condensed into one.

Draw a line connecting the two circles, and then draw a square around the pair.

You may also find that some categories may need to become bigger.

Let’s say you wrote down online copywriting as a main category. And you see that you have plenty of content that you could write about, including your experience with PPC, SEO, and email copywriting.

Go ahead and pull those out and write them down as their own main categories. Draw a circle around them and see how they stand up against the other pages with squares around them.

The goal of the mindmap is to identify all of the potential content. And then from there, develop the final pages that do the best job of selling you.

The big moment is here …

You are about to put together your website’s navigation. Can you believe how painless this process truly was?

So, looking at your mindmap, what are going to be the 5-7 BEST possible pages you could put together from this content?

What will make the client say “WOW, I need this web writer working for me!”

Sample navigation:

About Me
FAQs
Articles
Testimonials
Health
Fundraising
PPC

See? No samples on that website. But you wouldn’t even notice.

OK, pencils down.

You’ve done it. You have developed the navigation of your website, which in turn identifies the pages you need to write.

Final thoughts …

Your website is similar to a resume, but it’s much more fun and engaging. You’re not stuck in a template, or limited to one page.

Potential clients will want to see your website. So, make sure it does its job when they do view it.

Remember not to focus on what you don’t have. If you’re new, and you don’t have samples, it’s OK. Focus on your experience, your training, whatever makes you look good.

Plus, once you have samples you’re happy with, testimonials, more training, etc., you can easily add them to your website. That’s the beauty of a website – it can be changed at any time!

So now it’s time to get writing. And, in case you need help with the techie stuff, I’ll start writing another article that will walk you through it.

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Published: December 23, 2009

12 Responses to “How to Plan Your Freelance Website Content In Under an Hour”

Thank you for this article, Rebecca -- this is exactly what I needed to read today! I'll have my site up in the next few days and will come back and post the link. That's a "pinky" promise!
~Pam

Pam Bodine – December 23, 2009 at 3:55 pm
Rebecca, I so appreciate your wisdom & experience.
Just completed the "Six Figure Copywriting" program and about to begin Nick Usborne's "Webcontent 2.0". This article could not have been more timely.
Merry Christmas and Thanks for Caring!
RDW

RDW – December 23, 2009 at 5:44 pm
Thank you, Rebecca, for your most timely and motivating piece!! I've been chipping away at my website, with no guidelines to follow, frustrated...until now! How'd you know :)

Laura J – December 23, 2009 at 5:44 pm
Thanks Rebecca.
Very nicely done. I've read tons of information about creating websites over the past 10 years, and yours is simpler and cleaner than 97% of them.
Good job!

Rod Newbound RN – December 23, 2009 at 7:18 pm
Excellent! Excellent as usual!

KB Johnson-Ohio – January 25, 2010 at 1:14 pm
Rebecca...I can't believe I missed this one back in December! Great information and actionable material. You're the best!

John Torre – March 16, 2010 at 7:27 pm
Wow everyone! I just came across this article and am blushing at these wonderful comments. Thank you for the motivation to keep writing more!

Rebecca Matter – April 13, 2010 at 12:21 pm
I am grateful for this article, the out line will really help me on my website. Thank you for all the great material at AWAI. This place is AWESOME!

Margaret from Follett Texas – July 15, 2010 at 12:28 pm
This is extremely helpful, thank you. I want to get started roght away. But first, I was wondering if anyone has any tips on a good site to start my own web page on? Without having to pay, preferably..

Kaeli Michelle – July 28, 2010 at 11:21 am
Excellent Margaret! And Kaeli, are you referring to the platform you'll use to build your website? If so, there's no reason you can't use WordPress. It's free, easy to use, and once you choose a theme, you'll have everything you need to get your site up and running.

Rebecca Matter – September 26, 2010 at 5:29 pm
Just an addendum to Rebecca's last comment: if new to site building, use Wordpress.com, not Wordpress.org. The former allows easy and free blog/site building; the latter includes the need to download and host the platform and do a bunch of techie stuff with it. Not beginner techie stuff, either! :)
Jennifer

Jennifer Nagel--White Papers and Case Studies – October 26, 2010 at 11:01 pm
Rebecca,
I like the methodology of this article.
You walk us through the process and leave nothing to chance. Thanks.
I like the step-by-step instructions.
Luckily, for us you remembered PR as part of the marketing mix.
Sometimes, we forget the value of PR, although it is important.
Your reminder will hopefully have writers contact the media.
Free publicity can help your business with new opportunities by showcasing your products and services.
You have a persuasive writing style and can convey information succintly.
Cheers.

Guest (Archan Mehta) – November 18, 2010 at 12:51 pm